Purchasing Agent

Company: Kenaitze Indian Tribe
Location: Kenai
Posted on: August 6, 2022

Job Description:

Job DescriptionPurchasing AgentRevision Date: 6/9/2022Department: FinanceEmployment Status: Full-TimeProgram: ProcurementFLSA Status: Non-ExemptReports To: Procurement ManagerSchedule: 40 Hours/52 WeeksSupervises: N/APreference: TERO Ordinance 2017-01, P.L. 93-638

Job SummaryThe Purchasing Agent is responsible for coordinating and performing acquisition activities for an array of goods and services for various departments within the Kenaitze Indian Tribe; conducting research and value analysis on products, services, and equipment; assisting staff with the purchasing process; and performing procurement activities.Essential Functions

• Manage requisition software Administer user access, train new users, and maintain system setup
• Receive and review purchase requisitions, issue purchase orders
• Determine and prepare product, equipment, or service specifications/scope of work/deliverables for use during purchasing activity
• Determine and perform most effective method of acquisition for goods and services in accordance with policy and procedures
• Handle shipping and receiving logistics, perform inventory management
• Research applicable procurement-related compliance requirements to incorporate into purchasing and procurement processes as needed
• Develop procurement documents and facilitate the entire procurement process
• Perform centralized purchasing activities
• Assist with special events duties as assigned
• Maintain positive, ethical work relationships with vendors
• Conflict resolution and problem solving
• Monitor vendor performance and compliance with terms and conditions
• Maintain detailed procurement records to include solicitation documents, contract documents, amendments, correspondence, reports, and support documentation
• Advise programs on purchasing related issues and provide training
• Generate reports as directedIt is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.Working ConditionsLifting Requirements
  • Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Physical Requirements
    • Stand or Sit (Stationary position)
    • Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
    • Stoop, kneel, crouch or crawl (Position self (to), Move)
    • Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
    • See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
    • Pushing or Pulling
    • Repetitive MotionOSHA Categories
      • Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aidEquipment and ToolsList Equipment used for job: Computer, copier, fax, scanner, and other office equipment.List Tools:Drives KIT or Personal Vehicle: PersonalTravel
        • Local
        • In-StateQualifications Education
          • Associate's Degree in Business or related field, or a combination of education and experience in a related field may be substituted for a degree Experience
            • Three (3) years of experience in lieu of a degreePreferred
              • Bachelor's Degree in Business or related field
              • Experience with government procurement
              • CPPO or CPPB preferred
              • Knowledge and experience working with cultural diversitiesLicense/Certification
                • Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hireSpecial Skills
                  • Strong interpersonal skills
                  • Strong technical writing skills
                  • Must be detailed and organized
                  • Multitask and handle multiple priorities
                  • Ability to work independently as well as collaboratively
                  • Proficiency with Microsoft Suite, or obtain training within 90 days of hire
                  • Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
                    
                    
                    
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Keywords: Kenaitze Indian Tribe, Anchorage , Purchasing Agent, Sales , Kenai, Alaska