Accounts Payable / Travel Technician

Company: University of Alaska
Location: Anchorage
Posted on: February 17, 2020

Job Description:

Accounts Payable / Travel TechnicianApply nowJob no:514181Classification:Fiscal Technician 2Grade:Grade 76Work type:Staff Full-timeAdministrative Unit:University of Alaska AnchorageSchool/Business unit:UAA VCAS Business ServicesLocation:AnchorageCategories:Business/Accounting/FinancePosition Summary:Are you highly motivated? Do you enjoy solving issues by researching, re-calculating and double checking numbers? If you answered yes, then we encourage you to apply for an Accounts Payable/Travel Technician. This could be the best job of your career.Duties:15Receive UA Travel Cards upon delivery. Verify cardholder has completed required training. Communicate training options and requirement to cardholders that did not complete training. Assist in distribution of UA Travel Cards.Essential30Other Accounts Payable duties as assigned: May include processing employee reimbursements and direct payment requests. This entails verifying the accuracy of the request and the back-up attached, ensuring proper approvals have been documented, ascertaining whether a representation form is needed and attached, distinguishing between service and commodity further identifying the income type as per IRS 1099 reporting categories, analyzing whether a W-9 is needed, scrutinizing vendor record and payment request for foreign entity status and requesting proper forms from vendor, calculating and documenting any necessary foreign currency conversions, etc. Filing, researching and explaining Banner finance entries as requested by UAA departments, researching and reconciling vendor statements, communicating with vendors and departments to resolve problems on past due invoices, over payments, underpayments, or duplicate billings.Essential5Analyze travel expense reimbursements: Review and verify accuracy of the request with back-up documents; ensure proper approvals are documented. Verify proper forms are obtained and attached for foreign travel and/or foreign individuals traveling. Verify travel expenses are reimbursable and proper documentation of the expenses are submitted. Communicate with departments and/or travelers when additional information/documentation is necessary.Essential50Assist in implementation of new Travel and Expense Management program, Concur: Participate in meetings, testing and training regarding new program. Assist the Travel Auditor and AP/Travel Manager in providing training to individuals and departments. Provide excellent communication and customer service to end-users. This includes identifying and determining root cause analysis for customer service issues related to the online booking tool, expense reporting platform or Concur mobile tools. Respond to phone calls, emails, and requests for help promptly and efficiently by either providing direct assistance or working with appropriate personnel in procurement, financial systems, and travel agency (currently Corporate Travel Management) to resolve issues. Provide expert guidance directly to travelers on using the Request, Travel, Approver, and Expense modules of Concur to request authorization for a trip, to approve a trip as either the supervisor or expenditure authority, how to book a trip using the Concur booking tool, how to use the Concur mobile tools and UA Travel Card while traveling, and all aspects of expense report creation and completion. Provide expert guidance to program managers, admins, and department travel coordinators in all aspects of the Concur travel system.EssentialThe Accounts Payable/Travel Department is seeking a highly motivated team member to play an integral part in the successful implementation and continued use of our new Travel and Expense Management Program.Position Details:Non-exempt (hourly), full-time, *term-funded, non-represented, 12 months/year position. This position works during normal business days and hours: Monday through Friday, 8:00 am to 5:00 pm.Compensation:Grade 76, minimum beginning hourly salary $19.15.Knowledge/Skills/Abilities:This position requires a high level of detail and accuracy, understanding of accounting principles and processes, critical thinking and problem solving skills. Ability to learn how to use our Travel and Expense Management program, Concur. Knowledge of Concur and UA travel policies would be a plus.Knowledge of Accounts Payable best practices and generally accepted accounting principles (GAAP). Organization principles. Basic knowledge of computer operations and software applications. Problem solving/decision making/analytical skills. Ability to communicate effectively both orally and in writing. Familiarity with Banner Finance would be a plus.Required Experience:Ability to use Microsoft Word and Excel, Google E-Mail, and 10-key proficiently. One year accounting and clerical/office experience. Two years customer service experience.Typical Education or Training: High School Diploma or the equivalent, and some college level accounting courses.Application Process:Interested applicants, please complete the University on-line application and upload the following documents:

• Cover letter
• Resume
• Reference List (Provide three professional references with current contact information, including telephone numbers and email addresses).A review of applications will beginJanuary 3th, 2020and will continue until this recruitment is closed. Be sure to complete and submit your application no later than January 2, 2020 by 11:55 p.m. to be considered with the first group of applicants. Notices:*This position is aterm-fundedposition and is reviewed annually for contract renewal at the University's discretion.Affirmative Action Statement:UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:www.alaska.edu/nondiscriminationBackground Check:The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.Probationary Period:Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.Public Disclosure Statement:Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free WorkplaceTraining Policy:It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.Contact Information:If you have any questions regarding the position, please contact University of Alaska HR at 907-450-8200.Advertised:19 Dec 2019Alaskan Standard TimeApplications close:

Keywords: University of Alaska, Anchorage , Accounts Payable / Travel Technician, Professions , Anchorage, Alaska