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Project Coordinator **PENDING AWARD**

Company: Calista
Location: Anchorage
Posted on: June 19, 2019

Job Description:


This position is subject to the final award of certain projects in spring/summer 2019. All estimated start dates, representations, and commitments on behalf of STG, Inc. will be based on the award of certain projects; all potential candidates agree and understand that this position is subject to these terms and conditions. If certain projects are not awarded, this position may be closed and not available.

STG, Incorporated performs construction and project management services across Alaska. Under the supervision of the Project Manager, our Project Coordinator performs a wide variety of administrative duties to support the coordination of design/build and construction projects throughout Alaska. Prior experience in Alaska's rural construction industry is preferred.


  • Assist the Project Management team with project-related tasks including planning, scheduling, and coordinating project activities to meet deadlines.
  • Support Project Managers by obtaining pricing for the development of cost estimates.
  • Participate in the bidding process.
  • Assist in the application process for obtaining any necessary licenses and permits.
  • Secure temporary housing at project sites including coordinating with Accounting for utilities start-up and lease agreement payment.
  • Contribute to the development and maintenance of project plans, including; timelines, project phases, and activities by utilizing Critical Path Management techniques and company-designated software programs.
  • Ensure all required documents are received from subcontractors prior to starting on-site work.
  • Assist in coding invoices to properly track project expenses to the budget.
  • Maintain paper and electronic filing and archiving systems for project related files.
  • Responsible for project deliverables and or professional communication management such as:

    • Requests for Information (RFI's)
    • Design Clarification/Variation Requests (DC/VR's)
    • Status reporting
    • Submittal tracking
    • Contract Documents
    • Project Cost Reports
    • Change Proposals
    • Change Orders
    • Architects\Engineering Reports (A\E's)
    • Operations and Maintenance Manuals (O&M's)
    • Contract Drawings and Specifications
    • Contract Close-Out Documentation

    • Under direction of Project Manager, assist and fill in as needed or when they are not available.
    • Assist in verbally communicating effectively with clients.
    • Draft correspondence, obtain necessary signatures and send at direction of Project Manager.
    • Assist in developing presentations for outside agencies and internal communications.
    • Coordinate and attend project management team meetings.

      • Record action items during meetings and execute follow thru of such items.

      • Coordinate with Human Resources on meeting client/project labor requirements and adherence of company Local Hire Policy at rural project sites.
      • Track and file incoming reports from field staff, including: daily reports, safety documentation, photos, etc.
      • Coordinate complex air and hotel reservations.
      • Maintain a neat and orderly project management office.
      • Work as a "team-player" with co-workers in a respectful and supportive manner.
      • Assist all members of Project Management team with administrative tasks.
      • Seek and participate in development and training opportunities.
      • Responsible to report any incident, situation or activity that may affect the company's ability to operate safely, ethically, and profitably to the Director of Business Operations.
      • Work in constant state of alertness in a safe manner.
      • Perform other duties as assigned

        Job Requirements


        This position has no supervisory responsibilities.



        • Knowledge of various field construction concepts, practices, and procedures.
        • Advanced knowledge of Microsoft Project, Excel, Word, PowerPoint, and Outlook.--
        • Skill in use of project schedule software.
        • Skill in organizing resources, establishing priorities, meeting deadlines and general time management.
        • Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work for spelling and grammar, and present numerical data effectively.
        • Excellent analytical skills; ability to identify and resolve problems timely, skillfully gather and analyze information, and develop alternative solutions as needed.
        • Effective professional communication and interpersonal skills with regard to:

          • Internal and external written, graphical, and verbal communications.
          • Presentations.
          • Working with other departments and personnel to accomplish STG's objectives.
          • Ability to use well thought, rational judgement and make decisions.
          • Ability to effectively communicate with clients.

          • Ability to effectively use a desktop or laptop computer, with advanced knowledge of standard business applications (Microsoft Office Suite).
          • Ability to gather data, compile information, and prepare reports.
          • Ability to participate in learning opportunities to stay current on best practices and new technology.
          • Ability to contribute effectively working individually or as part of a team.
          • Ability to work in a team environment, take direction from supervisor(s), high degree of attention to details, follow work rules, and adhere to established work schedules.
          • Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
          • Ability to work productively under pressure.
          • Ability to travel for work related purposes (up to 20% of the time).
          • Ability to operate a motor vehicle in a safe and efficient manner.
          • Ability to comply with standard policies and procedures.
          • Ability to read construction plans and specifications preferred.



            • High School Diploma or equivalent required. Bachelor's Degree in construction management, engineering, or related field preferred. Additionally, a combination of related project coordinator experience and/or education with enrollment in a construction management or engineering program may be considered.
            • Work-related experience utilizing project management software preferred.
            • Prior work experience in construction industry preferred.
            • Knowledge of remote Alaska logistics and construction practices strongly preferred.
            • Valid state driver's license and must be qualified to operate a vehicle under the conditions of STG's Driving Policy.
            • Ability to pass a drug, driving,--and background screening.



              The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. STG has a fast paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.



              The demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

              OCCASIONALLY: Bending Over, Reaching Overhead, Balancing, Pushing or Pulling, Lifting 26-75 lbs., Carrying 26-75 lbs., Driving, Inside: Heat/Cold, Outside: Hot, Cold, Humid, Hazards: Electrical, Heavy Machinery, Dirty (Soil), Dry, Fumes, gases, Odors, Dust, Grease, Oil, Mud, Moving Mechanical Parts, Noise, Vibration, Wet/Slippery Floors/Surfaces

              FREQUENTLY: Sitting, Standing, Walking, Talking, Grasping, Lifting: 10-25 lbs., Carrying: 10-25 lbs., Eye/Hand Coordination (Foot), Fine Manipulation, Color Vision, Peripheral Vision, Depth Perception, Discriminating Colors

              CONTINUOUSLY: Close Vision, Distance Vision, Ability to Adjust Focus, Thinking Analytically, Effective Communication: Verbal/Written, Handling Stress & Emotions, Concentrating on Tasks, Remember Details, Making Decisions, Adjusting to Changes, Examining/Observing Details



              Preference will be given to Calista shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).

              Additionally, STG's policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, Calista's policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.


              It is STG's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

              The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities and requirements.

Keywords: Calista, Anchorage , Project Coordinator **PENDING AWARD**, Other , Anchorage, Alaska

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