OPERATIONS ASSISTANT - DENALI
Company: Pursuit Collection
Location: Anchorage
Posted on: April 20, 2024
Job Description:
What perks can you expect?:Full benefits including medical,
dental, vision, 401K, and more!The perfect place to put down roots,
grow your careerProfessional work experience in a historic hotel
setting in an iconic, unforgettable, and inspiring locations Lead a
dynamic, culturally diverse team from around the globeThe chance to
work in an inclusive culture and make life-long friendsDiscounts on
retail, lodging, and food & beverage at Pursuit properties What
will be your daily pursuit?:As the Operations Assistant, you will
play a critical role in ensuring operations run smoothly. Each day
will look different and you will be responsible for a variety of
administrative functions at an assigned line of business within
Pursuit s Alaska Collection. What is the compensation for this
role?:$23-$26/hour DOEWhat will you do in this job?: WHAT YOU LL
DO:OPERATIONS & ADMINISTRATIVE SUPPORT
Record accurate meeting minutes and
action items during various team meetings.Distribute minutes
promptly and follow up on action items to ensure completion.At the
direction of the management team, submit and track incident reports
for assigned line of business.Monitor, track, and report on team
member training progress and completion within ExpandShare
platform.Assist with coordinating team member housing assignments
in partnership with Operations management, and Employee Experience
Coordinator if applicable to your assigned line of business.Provide
additional support to Operations management as requested.TEAM
MEMBER SUPPORT
Coordinate and execute new team
member onboarding and orientation, in partnership with People &
Culture, for assigned line of business.Serve as the initial point
of contact for J1 students, assisting with inquiries and providing
support.Plan and coordinate team trips and activities in
partnership with Operations management, and Employee Experience
Coordinator if applicable to your assigned line of business.Plan,
coordinate, and execute team communications and town hall meetings
for assigned line of business. Collaborate with team leaders to
compile relevant information to distribute through communication
channels and town hall presentations.Act as the initial point of
contact for team members seeking assistance.Address and resolve
basic team member inquiries and escalate more complex issues to the
People & Culture team.ANNUAL TASKS:
Employee Housing
Assignments/Check-ins and Check-outsCreate Onboarding Presentations
with Property Management TeamTown Halls with Local GMActivate Sat
Phones, TVs, Cell PhonesStorage Unit Organization and Supply
Loading to and from DenaliParticipate in Yearly Operational
Meetings Participate in CapEx, Labor, and Operational Budget
PlanningEmployee Transportation Schedule to and from DenaliPost
Accident Employee Drug and Alcohol Testing MONTHLY TASKS:
Onboarding and OrientationOrganize
Monthly Employee CelebrationsManage Monthly Award Nominations and
Communicate Winners Peak AwardsSetup Field Trips and Events (Summer
Only)Organization of Information BoardsSupply Runs: Anchorage and
FairbanksAssist with any safety meetings & needed
reporting/follow-up WEEKLY TASKS:
J1 Liaison: Communication, SS# and
Bank Account SupportAssist in Hiring: Employee Paperwork, IT
Requests, Arrival/Departure SchedulesEmployee Contact and
CommunicationSetup Shopping TripsEnforce Housing Rules and
GuidelinesCoordinate Housing Issues with Management and
MaintenanceExpandshare Access and Training Support -Enter Employees
Into the System and Track ProgressIncident Report Tracking and
Documentation Paperwork Tracking, RiskConnect, Team Communication,
Communication with Employee Doctors and Medical ProvidersMeeting
Notes and Information DistributionProvide 2nd Support for Employee
Disciplinary DiscussionsChecking in Weekly Deliveries, Loading
Aircraft and Supplies Where Needed DAILY TASKS:
ADP: How to Clock in and Time Punch
Review with EmployeesBack up Operations SupportInteraction with
Staff Providing Support for Questions or ConcernsCheck in with
Management Team Members on Support NeedsField Employee Concerns and
Address with Management StaffEmail and Phone Communication with
TAC/Pursuit TeamWhat skills and experience do you need for this
job?:IDEAL EXPERIENCE:
Previous experience in hospitality or
a related industry preferred.Exceptional organizational and
multitasking skills, with the ability to complete tasks with a high
level of accuracy and attention to detail.Strong communication and
interpersonal abilities with comfort communicating with a diverse
workforce. What will your work environment be like?: Closing:
Associated topics: adventure, after school, arts, camp staff,
campground, music, program, science, summer camp, youth
Keywords: Pursuit Collection, Anchorage , OPERATIONS ASSISTANT - DENALI, Other , Anchorage, Alaska
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