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Working with Minors Compliance Coordinator

Company: Calista Education Cultural, Inc.
Location: Anchorage
Posted on: September 23, 2022

Job Description:

JOB SUMMARY

The Working with Minors Compliance Coordinator will assist the Program Manager with the grant from U.S. Department of Education Alaska Native Education - Yuuyaraq Cultural Immersion Camp with the Calista Education and Culture, Inc. and assist with activities in accordance with the intent of the grant in a timely manner with all the individuals and organizations involved. This position is subject to funding availability and expected to last fulltime until approximately September 2025 or longer.

ESSENTIAL FUNCTIONS

Grant:
Review and understand the U. S. Department of Education grant award and requirements to assist the Program Manager for compliance, including:
"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
Education General Administrative Regulations (EDGAR)
"Select Topics in Administering ED Discretionary Grants"
Complete required training and other additional requirements related to the grant.

Ensure that Federal grant funds are used only for those expenditures associated with activities that conform to the goals and objectives approved for the grant project and timeline.
Assist with semi-annual and annual (narrative and financial) reports for the grant when due.

General:
Build and maintain collaborative relationships by working with groups, organizations, and partners.
Establish and maintain effective working relationships with other staff, partners, customers, and external contacts required in the course of work.
Demonstrates exceptional customer service in all interactions.
Support a learning environment that encourages Team and customer participation.
Ensure program data is compiled and recorded in an Excel or other database using a determined method; ensure documents are assembled, organized, tracked, and filed.
Work in a constant state of alertness and in a safe manner.
Participate in Company required training.
Perform additional duties as assigned.

Project:
Provides professional, organizational, coordination and technical Project support while working under the direction of the Program Manager.
Responds to questions, requests, and concerns with guidance from the Program Manager.
Review, organize, prioritize, process, maintain, file and report on all related Project forms.
Work to ensure the policies, procedures, health and safety requirements, meeting and other Project material, are updated and maintained.
Assist with processing applications, data entry, tracking, filing and developing reports.
Assist Team with teacher and student participation through necessary logistics.
Assist in the planning, scheduling and coordination of meetings, events, activities, presentations, and trainings with essential attendees and Team.
Assists the Program Manager with ensuring all new hires complete the new hire documents and compliance requirements.
Assist the Program Manager with ensuring all "Authorized Adults" complete and meet the background checks, drug testing, and other requirements.
Ensure compliance requirements are met such as organizational policies, procedures, protocols trainings or required certificates are completed for "Authorized Adults" as it relates to Working with Minor's policy.
Assist the Program Manager with ensuring all "Authorized Adults" complete and meet the applicable policies procedures and laws, which may include, but are not limited to: Family Educational Rights Privacy Act (FERPA), Children's Online Privacy Protection Act (COPPA), Health Insurance Portability and Accountability Act (HIPAA), Alaska Barrier Crimes rules, Alaska Mandatory Reporting, Alaska Child Labor Laws, Confidentiality Policy, Communication Policy, Employee Safety and Health, Standards of Conduct, Code of Conduct, Drug & Alcohol Testing Policy, Smart Device and Mobile Device Policy and any other applicable, policies, procedures, trainings, etc.
Work with Program Manager on scheduling and coordinating information for Team in regard to the dissemination of required policies, procedures and laws.
Ensure policy, health and safety requirements for any meetings, events, presentations, and other related activities are implemented, monitored and reported.
Ensure Cultural Immersion Camp is aligned with the Organization's mission, vision, goals, and objectives.
Ensure Cultural Immersion Camp safety and health policies, procedures and standards are met.
Adhere to Student Protocols for all Cultural Immersion Camp events and activities.
Adhere to the COVID-19 Mitigation Plan.

Office and Supplies:
Prepares and sends correspondence as needed.
Execute clerical duties, such as photocopying, faxing, filing, scanning, etc.
Type, format, edit and proofread materials containing confidential and/or sensitive information related to the business operations.
Perform work related errands.
Ensure office is orderly.

Travel:
Travel within the region and throughout Alaska to perform job related tasks.

SUPERVISORY RESPONSIBILITIES

This job supervises students when participating in Project activities.

KNOWLEDGE, SKILLS, & ABILITIES:
Knowledge of Federal grant management and the Uniform Cost Principles.
Knowledge of laws and compliance requirements pertaining to working with minors.
Proven ability to articulate the corporate vision, build strategies and action plans and deliver expected results on time and within budget.
Must be detail oriented; superior organizational, information management, and follow-up skills.
Exceptional time management skills.
Strong administrative and clerical skills and ability to perform related tasks.
Strong professional customer service skills, including active listening, prompt service and follow-up.
Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.
Excellent interpersonal skills to work effectively and cooperatively with others.
Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.
Excellent computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Effective oral and technical written communication skills to effectively and clearly communicate complex information to others as well as to present information to others.
Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.
Ability to follow a process.
Ability to schedule meetings and taking meeting minutes.
Ability to use general office equipment such as fax, phone, copier, etc.
Ability to use team building and problem-solving skills in on-going quality improvement initiatives.
Ability to read, learn and understand policies and procedures and how they relate to Calista Education and Cultures' goals.
Ability to process a high volume of data into databases with accuracy and meet various deadlines.
Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
Ability to develop relationships for success of the organization.

Ability to schedule and facilitate virtual meeting platforms.
Ability to type 45 WPM and use the 10-key by touch.
Ability to work independently with minimal oversight.
Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
Ability to adapt to changes in tasks in the work environment; manage competing demands and change approach to best fit the situation.
Must be able to deal with delays, and unexpected tasks as assigned, and effectively plan and organize duties to meet deadlines.
Ability to maintain a professional appearance.
Ability to operate a motor vehicle in a safe and efficient manner.
Ability to work in a Native Corporation multi-business environment.
Work requires willingness to work a flexible schedule.

QUALIFICATIONS:
High School Diploma required; Associates or Bachelor's Degree strongly preferred.
Minimum of 4 years' related experience and/or training; or equivalent combination of education and experience.
Proven work experience requiring the use of a computer and business software such as Microsoft Office Suite.
Willingness and ability to travel in the Calista Region is required.
Fluency in the Yupik language preferred
Valid state driver's license and be qualified to operate a vehicle under the conditions of Calista Education and Culture's Driving Policy.
Ability to pass a drug, driving and background screening.

WORKING ENVIRONMENT:

Calista Education and Culture, Inc.'s team has a fast-paced multi-tasking customer service-oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PHYSICAL/VISUAL/MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place..... click apply for full job details

Keywords: Calista Education Cultural, Inc., Anchorage , Working with Minors Compliance Coordinator, Other , Anchorage, Alaska

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