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Accounts Payable Specialist II

Company: Bering Straits Native Corporation
Location: Anchorage
Posted on: June 10, 2021

Job Description:

SUMMARY

Bering Straits Native Corporation (BSNC) is an Alaskan Native owned corporation. BSNC is seeking a full-time Accounts Payable Specialist II. Duties include, preparing, processing, and administering invoices for multiple subsidiaries. Accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for Bering Straits Native Corporation and Its Subsidiaries. Supervision of the position is exercised by the Accounts Payable Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job. Other duties may be assigned.

  • Review invoices and check requests for accuracy and completeness.
  • Assembles documents for computer input, verifying accuracy of itemized charges, accounts numbers, total costs and obtain required approvals.
  • Verify that transactions comply with financial policies and procedures
  • Enter invoices into the accounting system for multiple companies.
  • Prepare and process accounts payable checks and ACH payments.
  • Ensure timely payments of vendor invoices and expense reimbursements.
  • Review vendor statements, invoices, investigate and resolve discrepancies.
  • Reconcile and process expense reports and company credit card statements.
  • Responds to vendor questions, inquiries and reconciliations.
  • Provides accounts payable services to staff, projects and vendors.
  • Assist in month end closing process.
  • Coordinate with team during month-end close to ensure completion on a timely manner
  • Assist w/ training and provides day-to-day assistance to the AP Tech I positions
  • Setup new vendors
  • Process 1099s
  • Manage recurring payments. Ensure payments are made timely and accurately
  • Provide backup and support to AP Manager and AP Supervisor
  • Take ownership of special projects and/or processes needing special and/or advanced attention
  • Assist with process improvements and documentation
  • Performs other related tasks as may be assigned by the AP Manager and/or Controller

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum) Qualifications

  • High school diploma or equivalent.
  • At least three (3) years continuous, full time accounts payable tech I level (or above) experience in a high volume environment
  • Ten key by touch.
  • Ability to meet weekly deadlines.
  • Ability to balance multiple competing priorities under deadlines.
  • Good organizational and time management skills.
  • Good interpersonal skills and able to work in a team environment.
  • Dependable and punctual.
  • Current experience processing accounts payable in government contracting, and multi company environment
  • Costpoint experience
  • Experience with Sharepoint or any other AP invoice routing system.

Knowledge, Skills and Abilities

  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Managing one's own time.
  • Using computers and computer system software, enter data, or process information.
  • The ability to communicate information and ideas in writing so others will understand

Preferred

  • Moderate level of computer skills required, including proficiency using Microsoft Office programs and email system.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Some lifting and/or moving up to 25 pounds required.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES

  • No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.

Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

# of Vacancies

2

Keywords: Bering Straits Native Corporation, Anchorage , Accounts Payable Specialist II, Other , Anchorage, Alaska

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