Shareholder Development & Administrative Assistant (SHAREHOLDER ONLY)

Company: Bering Straits Native Corporation
Location: Anchorage
Posted on: June 10, 2021

Job Description:

Visit our website at www.beringstraits.com to apply!

SUMMARY

Bering Straits Native Corporation is currently seeking a qualified shareholder or shareholder descendant Facilities and Administrative Assistant for the Anchorage Office. This position will serve as a back up to the receptionist for the Anchorage Office during absences and times when required by workload or scheduled events, including daily breaks. This position performs facilities, reception, and administrative tasks, with special projects as assigned. The primary function will be facilitating efficient daily operations within the Anchorage office. This person will work with all departments within company as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Orders and maintains basic office supplies for all departments.
• Performs kitchen supply inventory to ensure adequate stocking.
• Maintains cleanliness in kitchens, conference and break rooms daily (emptying dishwasher, coffee pots, wiping down counters, dusting, etc)
• Ensures that the office machinery is maintained by vendors to ensure that it is in working order at all times. Coordinates and schedules maintenance with these vendors.
• Performs standard office duties such as the production of general office written or electronic correspondence. Type memos, correspondence, reports, and other documents using word processing equipment.
• Assists shareholders with all shareholder forms and paperwork.
• Performs a variety of general offices duties as assigned.
• Helps others with overflow work or special projects.
• Helps coordinate office and corporate events.
• Schedules and tracks the use of the conference rooms and various building facilities, and equipment.
• Time, date-stamp, sort and deliver various types of incoming correspondence (mail, faxes, etc).
• Assures that outgoing mail has the proper postage including regular mail, FedEx, USPS, etc.
• Operates multi-line telephone, fax machine, copiers, and postage meter, etc.
• Receives, screens and routes telephone calls to individuals and/or provides answers.
• Provide basic assistance navigating the website for job applicants and shareholders.
• Takes and relays clear, accurate messages in a timely manner.
• Greets visitors and notifies the appropriate departments that they have guests waiting.
• Provides lunch and 15-min break coverage for the primary receptionist, in addition to providing assistance during times of high traffic.
• Supports Shareholder Development Benefits for Shareholder and Shareholder Descendants
• Other duties as assigned

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum) Qualifications

• BSNC Shareholder or Shareholder Descendant
• High school diploma or equivalent General Educational Development (GED) certificate.
• A minimum of two (2) years' experience in typing and general office practice.
• A minimum of one (1) year experience providing customer service.
• Experience showing good communication, interpersonal, motivational, and organizational skills.
• Computer related experience to include proficiency with Microsoft (MS) MS Word, MS Excel, MS Outlook, and Office365.
• Position requires punctuality and dependability to satisfy front desk coverage requirements.
• Observance of a level of personal hygiene/appearance that meets generally accepted business standards and expectations

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Managing one's own time and coordinating time with others.
• Ability to clearly communicate information and ideas in writing so others can understand.
• Willingness to problem-solve challenges as they arise.
• Desire and willingness to identify tasks and complete them without needing constant direct oversight.
• Desire to learn new skills and abilities.
• Using computers and computer system software, enter data, or process information.
• Skilled, highly organized, and able to work with minimal guidance.
• Must be task oriented, self-motivated and have the inherent ability to multi-task, work under pressure, meet deadlines and work as a team-player.
• Must have strong attention to detail, accuracy and follow-through skills.
• Sufficient language skills to read and comprehend instructions, correspondence, and memos, write correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees.

Preferred

• Basic user knowledge of data base systems and data entry.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions require maintaining physical condition necessary for bending, stooping, sitting, walking or standing, sometimes for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check. Must have reliable transportation to/from work.

Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

# of Vacancies

1

Keywords: Bering Straits Native Corporation, Anchorage , Shareholder Development & Administrative Assistant (SHAREHOLDER ONLY), Other , Anchorage, Alaska