Senior Payroll Accountant

Company: Arctec Alaska
Location: Anchorage
Posted on: August 26, 2020

Job Description:

Job Description: About ARCTEC Alaskas Mission - As a joint venture contractor for the Alaska Radar System, ARCTEC Alaska supports the US Air Force (USAF) and North American Aerospace Defense Command (NORAD) by providing 24 hours-a-day, seven days a week airspace surveillance and early attack warning for over 3.3 million square nautical miles spatially monitored. ARCTEC Alaska maintains tactical radio communications, and meteorological/navigational aids to both military and civilian aircraft. Although ARCTECs primary mission is radar equipment and tactical radio capabilities, additional services include maintenance of 47,000 ft. of runways and over 50 miles of roads, as well as maintenance of fuel systems 139 structures/facilities and 46 prime power and emergency power generation systems including all major overhauls. PURPOSE OF POSITION: Responsible for the timely and accurate processing of vendor and employee invoices, customer billings, and the accurate maintenance of ledgers, wire transfers and other money transfers. Also responsible for the maintenance of an excellent credit rating for the Company, good rapport and standing with Company vendors, and providing information to management to optimize the Companys cash flow. PRIMARY RESPONSIBILITIES: -- Prepare customer invoices for assigned contracts according to published schedule and contract specifications, ensuring that all supporting documentation is attached and is accurate. -- Reconcile and pay invoices from vendors and employees in a timely manner, after verifying their supporting documentation. -- Prepare Accounts Receivable aging reports. -- Prepare Accounts Payable vendor statement reconciliations. -- Process and distribute check request payments. -- Ensure that all non-payroll related billings are completed and submitted in a timely manner. -- Maintain all Accounts Payable/Accounts Receivable electronic and paper file keeping systems. -- Reconcile billing to General Ledger for Company reimbursables. -- Prepare and analyze job cost reports, overhead costs by month, overhead rate calculations, and audit support reports. -- Prepare monthly journal entries for assigned contracts/divisions. -- Be familiar with ARCTEC Alaska Operating Instructions, Administrative Instructions, Task Orders, Personnel Policies and Procedures, and the systems, procedures, and equipment applicable to the job responsibilities. -- Create and maintain desk guides for all Accounts Payable/Accounts Receivable Procedures. SECONDARY RESPONSIBILITIES: -- Complete bank reconciliations for the Payroll Account. -- Accurately prepare and submit 1099s. -- Troubleshoot problem areas in Accounts Payable / Accounts Receivable process. -- Reconcile Accounts Payable, Accounts Receivable, and general ledger accounts as assigned, including subsidiary ledger to G/L. -- Perform wire transfers and deposits of company funds after receiving proper authorization. -- Perform administrative duties and maintain assigned workplace, materials, and equipment in a safe, secure, and neat condition. -- Assist in the development of job-related training programs and provide training as required. -- Review or assist with payroll as necessary. -- Assist with Human Resources as necessary. -- Bring to the attention of the Accounting Manager incidents or circumstances which could affect the performance of the ARS project. -- Other applicable duties as assigned. -- Work cooperatively and constructively with customers, third party representatives, vendors, and other company employees. -- Work collaboratively with employees, management, and representatives from external agencies. CORE QUALIFICATIONS: -- Minimum 2-year post-secondary education in accounting with minimum 4 years relevant work experience in Accounts Payable and Accounts Receivable. -- Must have strong background in accounting theory. -- Must have strong analytical and problem-solving skills, and the ability to meet multiple deadlines. -- Must have strong inter-personal skills to facilitate interaction with co-workers and customer representatives. -- Must have strong organizational skills and the ability to work independently. -- Must be able to speak, read, and write English proficiently enough to complete all employment duties. -- Read and understand contracts sufficiently to determine AP/AR requirements. -- Must have working knowledge of Costpoint, computers and typical applications including word processing (MS Word) and databases (MS Access), and proficiency in spreadsheets (MS Excel). -- Must have a valid Alaska Drivers License. -- Must be able to obtain a SECRET security clearance. SECONDARY QUALIFICATIONS: -- At least 1-year experience with government contracts. -- At least 1-year experience with job costing. -- At least 1-year experience working in a confidential and highly service-oriented environment. -- Demonstrated knowledge of general administration, including office organization, filing, and copying. -- At least 1-year experience working with vendors in remote Alaskan communities. REPRESENTATIO

Keywords: Arctec Alaska, Anchorage , Senior Payroll Accountant, Other , Anchorage, Alaska