Supervisory Medical Administration Specialist
Company: Air Force Institute of Technology
Posted on: November 23, 2022
Supervisory Medical Administration SpecialistThe COVID-19
vaccination requirement for federal employees pursuant to Executive
Order 14043 does not currently apply. Some jobs, however, may be
subject to agency- or job-specific vaccination requirements, so
please review the job announcement for details. Click here for more
information.You will serve as a Supervisory Medical Administrative
Specialist for the health care lines and Community Based Outpatient
Clinics (CBOCs), in the Section Chief, Medical Administration
Service at Alaska VA Medical Center, Anchorage, Alaska.Occasional
travel - You may be expected to travel for this position.This
announcement is opened to VA Nationwide Employees. First
consideration will be given to Facility Employees of Anchorage, VA
Medical Center followed by all VA Employees.You will be responsible
for producing executive reports and analyzing dashboards for
You will participate in an extremely complex blend of computing
technology, medical information, communication skills and
leadership qualities in a rapidly changing environment.
You will maintain contact with clinical personnel and other staff
in various clinic settings to resolve delays and misunderstandings
in the medical administrative aspects of providing medical
You will write and update facility-level policies that may be
applicable to new VHA directives and works with other cross
functional clinical areas and administrative service chiefs to
complete medical center memorandums regarding the covered
You will ensure staff update all demographic information on each
patient that checks in for their appointment by utilizing the
pre-registration menu, as well as gather insurance information
either by using the insurance scanners or copying the insurance
You will conduct special studies for identifying opportunities to
improve customer service and process quality.
You will be responsible for setting performance standards,
evaluations, initiating action on disciplinary matters, awards,
labor relations, approval of leave and work schedules.
You will be responsible for leave administration, incentive awards
programs, motivation and morale, administrative disciplinary
actions, recruitment and placement, position management and
classification, preparing position descriptions, overseeing
semiannual and annual evaluations, counseling employees whose
performance is marginal or unsatisfactory and implementing
continuing education activities
You will provides direct on-the-job training for employees, broaden
employee training, and provide backup skills by cross training.
You will be responsible for managing fund control points for MAS
and review operational budgets for all MAS sections.
Work Schedule: Monday - Friday 7:30 am - 4:00 pm
Telework: VA supports the use of telework as a way to help attract
and retain talented individuals in public service, increase worker
productivity, and better prepare the agency to operate during
emergencies. This position may be authorized for telework. Telework
eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Medical Administration
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
- Participation in the seasonal influenza vaccination program is
a requirement for all Department of Veterans Affairs Health Care
- Participation in the Coronavirus Disease 2019 (COVID-19)
vaccination program is a requirement for all Veterans Health
Administration Health Care Personnel (HCP) - See "Additional
Information" below for details.Qualifications To qualify for this
position, applicants must meet all requirements within 30 days of
the closing date of this announcement, 11/15/2022.
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-12 position you must have served 52
weeks at the GS-11. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. If the most recent SF-50 has an effective
date within the past year, it may not clearly demonstrate you
possess one-year time-in-grade, as required by the announcement. In
this instance, you must provide an additional SF-50 that clearly
demonstrates one-year time-in-grade. Note: Time-In-Grade
requirements also apply to former Federal employees applying for
reinstatement as well as current employees applying for Veterans
Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
- Specialized Experience: You must have one year of specialized
experience equivalent to at least the next lower grade GS-11 in the
normal line of progression for the occupation in the organization.
Specialized experience would typically include, but are not limited
to: overseeing administrative programs by gathering data to conduct
detailed analyses concerning the relationships among administrative
positions, workload, and productivity by interpreting
administrative records and reports to develop manuals and
You will be rated on the following Competencies for this
- Administration and Management
- Analytical Reasoning
- Performance Measurement
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work
per week. Part-time experience will be credited on the basis of
time actually spent in appropriate activities. Applicants wishing
to receive credit for such experience must indicate clearly the
nature of their duties and responsibilities in each position and
the number of hours a week spent in such employment.
Physical Requirements: This is primarily a sedentary position, but
the work requires some walking, bending, stooping, and carrying of
light objects such as manuals, documents, etc. Concentration and
sustained performance under prolonged stress is required because of
the time factors involved in
completion of work assignments within deadlines.
For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
. There is no educational substitution at this grade level.
Additional informationThe Interagency Career Transition Assistance
Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide
eligible displaced Federal/VA competitive service employees with
selection priority over other candidates for competitive service
vacancies. To be qualified you must submit appropriate
documentation (a copy of the agency notice, your most recent
performance rating, and your most recent SF-50 noting current
position, grade level, and duty location) and be found
well-qualified for this vacancy. To be well-qualified: applicants
must possess experience that exceeds the minimum qualifications of
the position including all selective factors, and who are
proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career
Transition Resources website at
This job opportunity announcement may be used to fill additional
If you are unable to apply online or need to fax a document you do
not have in electronic form, view the following link for
information regarding an Alternate Application .You will be
evaluated for this job based on how well you meet the
qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR
AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR
Narrative responses are not required at this time. If you are
referred for consideration, you may be asked to submit additional
job related information, which may include, but not limited to;
responses to the knowledge, skills and abilities; completion of a
work sample, and/or contact for an interview. Your resume and/or
supporting documentation will be verified. Please follow all
instructions carefully. Errors or omissions may affect your rating
or consideration for employment.
The Department of Veterans Affairs performs pre-employment
reference checks as an assessment method used in the hiring process
to verify information provided by a candidate (e.g., on resume or
during interview or hiring process); gain additional knowledge
regarding a candidate's abilities; and assist a hiring manager with
making a final selection for a position.
For more information on the "Who may apply" eligibility
requirements, please refer to the OHRM Status Candidates and Other
Candidate Definitions document.
Placement Policy: The posting of this announcement does not
obligate management to fill a vacancy or vacancies by promotion.
The position may be filled by reassignment, change to lower grade,
transfer, appointment, or reinstatement. Management may use any one
or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that
have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for
Vets site for career-search tools for Veterans seeking employment
at VA, career development services for our existing Veterans, and
coaching and reintegration support for military service
Keywords: Air Force Institute of Technology, Anchorage , Supervisory Medical Administration Specialist, Healthcare , Anchorage, Alaska
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