Accounting Manager UAA Shared Services
Company: University Of Alaska Anchorage
Location: Anchorage
Posted on: March 18, 2023
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Job Description:
Accounting Manager UAA Shared Services
Position Summary:
As one of our Accounting Managers with UAA Shared Services, you'll
assist university departments with managing their budgets and
University Foundation accounts. You will also provide training and
mentorship to the fiscal technician team as they carry out their
procurement and purchasing duties. Our customers are the
university's Colleges and administrative units.
Duties:
OTHER: Provides fiscal training, technical support, guidance, and
mentorship to SS Fiscal Essential Techs. Performs other related
duties incidental to the work described. Cross-trains with, and
serves as backup to other fiscal staff.
PROCUREMENT/CONTRACTING/RECONCILING: In collaboration with SS
Fiscal Techs, assists with Procard purchases on behalf of
department. Serve as backup Procard reconciler for multiple
cardholders within the college/department, advises Procard users on
policies & procedures as needed and respond to Procard Audits when
directed/requested by Procurement Services. Monitor use of all
Procard activity on a weekly basis to eliminate/handle fraudulent
activity on any cardholder's Procard and quickly resolve and
dispute such activity and obtain appropriate documentation.
Research any problematic requests with the purchaser and vendors to
ensure all expenditures comply with University policy and
regulations. Maintain digital and/or paper files for all
cardholders. Process gift card/subject payment/petty cash process
and collect IRS documents, track and reconcile accounts. In
collaboration with SS Fiscal Techs, create requisitions for larger
purchases up to $50,000 and monitor purchase orders in Banner.
Advises SS Fiscal Tech on which documents are required for
purchasing including forms for software purchases, short form
contracts, invoicing, contractor status determination, honorariums,
certificate of need for restrictive specs, etc. Assists and/or
provides guidance to SS Fiscal techs with JVs and backup
documentation, prepare invoices for interdepartmental transactions
and interdepartmental research service center revenue (recharge
centers). Representational/Nonrepresentational expenditures-
assists and/or provides guidance to SS Fiscal techs on
processes.
BUDGET/ACCOUNTS: Monitor fiscal transactions that are maintained
and reconciled by Shared Service (SS) Fiscal techs for assigned
college(s) and/or department(s). Research anomalies and provide
analysis, interpretation and explanation of budget status changes
for all orgs as part of monthly reconciliation process. Advise
Fiscal Business Partner of any problems that could impact the
budget(s). Provide fiscal year projections for department chairs
and program director budgets. Assist in department level management
reports. Verify activity in Banner including finance and labor
reports and initiate corrective actions or labor reallocations when
needed. Assign SS Fiscal Techs to prepare journal vouchers, and
labor redistributions, and UA Foundation Budget Revisions. Identify
appropriate account codes for all purchases. Prepare and/or verify
deposits. Oversight of TVEP funds. Create and update spreadsheet
entries, and miscellaneous reports for regular scrutiny of
restricted account balances and irregularities to reduce audit
exceptions. Review all representational and/or non-representational
activity within the college for compliance, budgetary and PI
approvals. FOUNDATION: Work closely with the Fund & Gift Services
Manager on new donations and the depositing process. Monitor all
incoming donations, gifts, pledges and scholarships made to the
College. Deposit all checks/donations that are received in the
College in adherence to the colleges internal processes and UA
Foundation guidelines and procedures. Verify balances using Tableau
or directly request from Foundation. Notify Fiscal Business Partner
of donations exceeding $5,000. Work closely with the fiscal
business partner, UA Foundation, UA Advancement and any other area
that is awarding the college funds with restrictions and/or
conditions of the donation. In collaboration with SS Fiscal Techs,
maintain all College UA Foundation and OSP accounts. Track and
monitor RDH accounts. Identify and process appropriate
reimbursements to the college's restricted holding account. Work
with Fund & Gift Service Manager (F&GSM) to verify and track
distributed earnings and spendable balances. Compile and provide
financial data reports to the Fiscal Business Partner. Maintain
professional level of grant and contract management knowledge which
includes current knowledge of Federal, State, and local agency
requirements related to award administration. Work with SS Research
Administration for contract account details to stay in compliance
and within reporting requirements for each contract.
Knowledge, Skills, Abilities:
In-depth knowledge of accounting systems with ability to analyze,
develop and design improvements to accounting processes. GAAP and
government fund accounting; knowledge of and ability to perform
technical accounting functions, modeling, cost/revenue analysis,
and cost projection; technical skills in the BANNER finance,
student, and human resources modules. Ability to follow existing
procedures and participate in the development of or improvement of
new policies and procedures. Ability to lead.
Typical Experience:
2 years professional experience with the BANNER accounting
system.
Required Education or Training:
Bachelor's degree in accounting, statistics or related field and 2
years professional fiscal experience or an equivalent combination
of training and experience.
Salary Information:
This is a full-time, 12-month, exempt staff position complete with
both a competitive salary and . New hires will be placed on the ,
Grade 79, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact
information (email address and phone number) for three (3)
professional references with your application.
Applications will be reviewed on a rolling basis until a successful
candidate is identified.
Review of application materials will begin immediately. Search and
selection procedures will be closed when a sufficient and viable
number of qualified candidates have been identified.
*To be eligible for this position, applicants must be legally
authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to
work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing
reasonable accommodations to individuals with disabilities
throughout the applicant screening process. If you need assistance
in completing this application or during any phase of the interview
process, please contact UA Human Resources by phone at
907-450-8200.
UA is an AA/EO employer and educational institution and prohibits
illegal discrimination against any individual:
The successful applicant is required to complete a background
check. Any offer of employment is contingent on the background
check.
Your application for employment with the University of Alaska is
subject to public disclosure under the Alaska Public Records
Act.
If you have any questions regarding this position, please contact
Cathy Hviid, Business Services Manager, at or 907-786-0535.
Applications Close: Open until filled
To apply, visit:
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Keywords: University Of Alaska Anchorage, Anchorage , Accounting Manager UAA Shared Services, Executive , Anchorage, Alaska
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