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Administrative Officer

Company: Federal Aviation Administration
Location: Anchorage
Posted on: November 10, 2019

Job Description:

is authorized. Locality & COLA aresubject to change.

  • ##### Appointment typePermanent
    • ##### Work scheduleFull-TimeLocation1 vacancy in the following location:-Anchorage, AK 1 vacancyRelocation expenses reimbursedNoTelework eligibleYes as determined by agency policy- DutiesSummaryThis position serves as the primary administrative focal point inthe Federal Aviation Administration's (FAA) Alaskan Region, Officeof Finance and Management (AFN), National Engagement and RegionalAdministration (ARA).Learn more about this agencyResponsibilitiesThe incumbent plans and executes internal and external programs andserves as the working-level liaison between the staff specialists,the lines of business, and Headquarters offices. Oversees a variety of administrative support programs such asrecords management, property inventory, and annual data calls.Responsible for managing various programs as assigned, and assistswith regional programs and other special events including, but notlimited to, Hotline Operations, International Notifications, NASAOmeetings, all-hands meetings, etc. Provides administrative support and/or oversight for timekeeping,correspondence, directives and records management, training, FOIAresponses, and policies and procedures, as needed. Handles special assignments of a confidential nature discretely,ensuring information and actions are accurate, timely, applicable,maintained on a need-to-know basis, and securely stored. Routes inquiries, Congressional correspondence, HQ requests andother correspondence to appropriate office(s) and composes or trackstimeliness of responses. Serves as the Regional Administrator's (RA) Purchase CreditCardholder and performs all associated activities for purchase andvalidation. Plans, coordinates, and schedules Regional Administrator/DeputyRegional Administrator (RA/DRA) meeting schedules includingparticipants from multiple internal and external groups. Collectsand organizes documentation for all meetings. Providesadministrative support on workgroups and participate on specialprograms as identified by the RA/DRA. Manages RAs visitors, ensuring visits are well coordinated,materials are available, and appropriate staff members are availablefor support. Ensures detailed itineraries are complete and briefingmaterials are ready. Works with Senior Advisor to coordinatetracking of follow-up actions. Represents management in conjunction with supervisors for thepurpose of obtaining resources, and securing needed information ordecisions on major work problems and issues that arise. Articulatesand communicates assignments from management to staff. Monitors andreports on the status and progress of work, to ensure organizationaldeadlines and agency standards have been met. In collaboration with Staffing Specialist provides support tomanagers with the performance management and compensation program,tools and systems. Tracks incoming and out-going employee movementfor performance close out and initiation of performance plans. Works in a team environment to ensure all front office activitiesare completed. Provides backup for other administrative positions asnecessary and ensures continuous support coverage for the RA. Assists to support and maintain the ARA quality management systemthrough continuous improvement.Travel RequiredOccasional travel - The job may require travel from time- to-time,but not on a regular basis. The travel may be for training or otherwork-related duties.Supervisory statusNoPromotion PotentialNA
      • #### Job family (Series)0341 Administrative Officer- RequirementsConditions of Employment
        • US Citizenship is required.
        • Selective Service Registration is required for males born after12/31/1959.
        • Must submit an SF50 (See Required Documents)QualificationsTo qualify for this position, you must demonstrate in yourapplication that you possess at least one year of specializedexperience equivalent to FV-G, FG/GS-10/11 in the Federal Service.Specialized experience is experience that has equipped you with theparticular knowledge, skills and abilities to perform successfullythe duties of the position. Specialized experience may include butis not limited to: demonstrated skill in using computer softwareapplications to prepare spreadsheets, correspondence, presentations,graphs, etc.Qualifications must be met by the closing date of this vacancyannouncement.EducationPreview Job QuestionnaireMake sure your resume includes detailed information to support yourqualifications and answers to the job questionnaire.Additional informationWe may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file afinancial disclosure statement within 30 days of entry on duty. FAApolicy limits certain outside employment and financial investmentsin aviation-related companies.As a part of the Federal-Wide Hiring Reform Initiative (streamliningthe hiring process), the FAA is committed to eliminating the use ofthe Knowledge, Skills and Ability (KSA) narratives from the initialapplication in the hiring process for all announcements. Therefore,as an applicant for this announcement, you are NOT required toprovide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listedbelow each KSA, in your work history, please include informationthat provides specific examples of how you meet the response levelor answer you chose for each KSA. Your work history examples shouldbe specific and clearly reflect the highest level of ability. YourKSA answers will be evaluated further to validate whether the levelthat you selected is appropriate based on the work history andexperience you provided. Your answers may be adjusted by a HumanResource Specialist as appropriate.Eligible applicants meeting the minimum qualification requirementsand selective factor(s), if applicable, may be further evaluated onthe Knowledge, Skills and Abilities (KSA) listed in theannouncement. Based on this evaluation, applicants will be placed inone of the following categories: score order, category grouping, oralphabetical and referred to the selecting official forconsideration.Appointment Type: Permanent Full Time.Interviews: Some, all or none of the applicants may beinterviewed.Security Level: The position sensitivity level for this positionis Moderate Risk 5 - Public Trust. The person selected may besubject to successful completion of a background investigation checkat this level prior lo a firm job offer.This is not a bargaining unit position.Links to Important Information: Locality Pay , COLAHow You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.IMPORTANT: Applicants may be rated on the extent and quality ofexperience, education, and training relevant to the duties of theposition(s). All answers provided in the on-line process must besubstantiated. Ensure that your application package/resume supportsyour responses.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNo- Required DocumentsA resume is required and must be submitted online through theUSAJOBS application system to receive consideration; faxed, mailedor emailed applications will not be considered.We highly encourage applicants to use the upload feature in USAJOBSfor submitting your supporting documentation. If you are unable touse the upload feature, you may fax or mail to the contactinformation in this announcement. You only need to submit additionaldocumentation required in the announcement i.e. SF-50's or DD214's.Documents that are emailed will not be considered and yourapplication will be rated as incomplete.Applicants claiming eligibility for the Expanded Veterans HiringOpportunity (EVHO), MUST submit a DD Form 214 reflecting characterof service to verify eligibility by the closing date of theannouncement as requested by the Human Resource Office. Eligibilityfor EVHO will be considered based on applicable documentationsubmitted by the closing date.If you are a current or former Federal employee (including a currentFAA employee), you MUST provide a copy of your SF-50 (Notificationof Personnel Action) containing information in Blocks 15, 17, 18,19, 22, and 24 so it can be used to verify your position title,series, grade, tenure, and organization of record by the closingdate of the announcement. You may fax your SF-50 or upload it intothe on-line application. If faxing the SF-50, please ensure youinclude the vacancy announcement number on the faxed copy.If you are a current Federal employee and need a current copy ofyour SF-50, please contact your personnel office. If you are an FAAemployee, you can access and print your SF-50 from the eOPF systemhttps://eopf.opm.gov/dot/. If you are a former Federal employee, youcan obtain a copy of your SF-50 by writing the National PersonnelRecords Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295.Additional information is available from this link:http://www.archives.gov/st-louis/civilian-personnel/.Expanded Veterans Hiring Opportunity (EVHO) are those veterans whoare honorably discharged from the Armed Forces after completing atleast three (3) years of continuous active service. Applicantsclaiming eligibility for EVHO, MUST submit a DD Form 214 reflectingcharacter of service to verify eligibility by the closing date ofthe announcement as requested by the Human Resource Office.Eligibility for EVHO will be considered based on applicabledocumentation submitted by the closing date.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- BenefitsA career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.Review our benefitsEligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to ApplyYou must apply online to receive consideration. Your applicationmust have a status of "Received" by 11:59 PM Eastern Time onthe Close Date for it to be accepted. If you are applying forpositions associated with FAA registers, your application must havea status of "Received" each time a referral list is created inorder to receive consideration for positions associated withregister.IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BECLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.We strongly encourage applicants to utilize the USAJOBS resumebuilder in the creation of resumes.Please ensure EACH work history includes ALL of the followinginformation:
          • Job Title (include series and grade if Federal Job)
          • Duties (be specific in describing your duties)
          • Employer's name and address
          • Supervisor name and phone number
          • Start and end dates including month, day and year (e.g. June 182007 to April 05 2008)
          • Full-time or part-time status (include hours worked per week)
          • SalaryDetermining length of General or Specialized Experience isdependent on the above information and failure to provide ALL ofthis information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. Thiswill provide you the opportunity to utilize the uploaded informationagain when applying for future vacancies. Please see this guide,Document Upload Guide, for more information on uploading andre-using the documents in your applications.Agency contact informationJoann HamiltonPhone(907) 271-3572Fax(907) 271-5367Emailjoann.hamilton@faa.govAddressFederal Aviation AdministrationAAL Regional HR Services Division222 West 7th Ave #14AHF-W100Anchorage, AK 99513USLearn more about this agencyNext stepsCandidates for FAA positions are evaluated using our AutomatedVacancy Information Access Tool for Online Referral (AVIATOR)system. AVIATOR compares your skills and experience as described inyour application with the requirements of the position. If you arefound to be an eligible, highly-qualified candidate, you will bereferred to the selecting official for further consideration. (Insome cases, individuals with priority for special consideration mustbe considered and selected before other candidates.) Whether or notyou are contacted for an interview depends upon the location of theposition and the judgment of the selecting official.Important - If you make any change to your application, you mustresubmit it. If you change your application and do not resubmit it,your changes will not be considered part of your applicationpackage, and your previous application will be considered.All qualified applicants will be considered regardless of politicalaffiliation, race, color, religion, national origin, gender, sexualorientation, marital status, age, disability, or other non-meritfactors. DOT provides reasonable accommodations to applicants withdisabilities. If you need a reasonable accommodation for any part ofthe application and hiring process, please notify the agency contactlisted in the Agency Contact Information section of thisannouncement or the hiring manager. An employee with a disabilitymust notify the decision-maker of the accommodation request. Jobapplicants and employees are required to follow up oral requests inwriting. Decisions on granting reasonable accommodation will be madeon a case-by-case basis. Additional information on reasonableaccommodations procedures or on EEO Programs is available on Officeof Civil Rights (ACR) or by contacting the local FAA Civil RightsOffice.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.
            • Equal Employment Opportunity (EEO) for federal employees & jobapplicantsReasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:
              • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
              • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
              • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.Legal and regulatory guidance
                • Financial suitability
                • Social security number request
                • Privacy Act
                • Signature and false statements
                • Selective Service
                • New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/550825600. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.

Keywords: Federal Aviation Administration, Anchorage , Administrative Officer, Administration, Clerical , Anchorage, Alaska

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