Administrative Assistant II
Company: Olgoonik
Location: Anchorage
Posted on: May 3, 2025
Job Description:
Olgoonik is an Equal Opportunity EmployerOverview:Administrative
Assistant II performs front office administrative support. This
full-time position works in our Anchorage office as our on-site
support for Shared Services and Operations employees and provides
over-the-phone and in-office customer service for shareholders,
vendors, and business associates. Works closely with the Corporate
Office Manager to fulfill the daily and weekly administrative tasks
that keep our teams functioning at peak performance.Primary
Responsibilities:
- Serves as the primary point of contact at the front desk for
callers and visitors.
- Maintains, cleans, and stocks kitchens/conference rooms/public
spaces daily.
- Conducts regular inventory of office and kitchen supplies.
- Orders office and kitchen supplies for shared spaces and
production room stocking.
- Works with employees to source and order special request
items.
- Answers and routes phone calls from multi-line phone.
- Routes faxes from centralized fax inbox.
- Maintains security access badge inventory and visitor log.
- Assists shareholders with completion of commonly used
forms.
- Independently performs expediting duties to fit the needs of
the department and company (i.e. mailing, shipping, other
procurement and logistics, etc.)
- Documents facilities issues that require maintenance or
follow-up; communicate with Corporate Office Manager, building
management, and other vendors to ensure issues are addressed in a
timely fashion.
- Acts as liaison with corporate office vendors, including
supplies and maintenance vendors.
- Organizes off-site storage space; including file storage,
transfer of materials and equipment between storage and main office
location.
- Independently reconciles corporate office credit card(s),
maintaining organized receipts as backup.
- Routes and codes invoices for payment.
- Processes incoming and outgoing correspondence (i.e., mail,
packages) per procedure.
- Composes routine and non-routine business documents.
- Performs administrative support functions such as filing and
general clerical functions.
- Schedules meetings and events utilizing Outlook Calendar.
- Arranges and prepares for meetings and events; set up
conference rooms, teleconference lines, and supporting
documentation.
- Arranges travel/lodging for employees, corporate executives and
managers, and Board members, as needed.
- Assists with special projects for Shared Services and
Operations departments, as requested and organized by
supervisor.
- Updates department procedures for routine duties, as
needed.
- Perform other related duties as assigned by supervisor.
- Some travel and overtime may be required to assist with special
events.Supervisory Responsibilities:There are no supervisory
responsibilities associated with this position.Education and/or
Experience:
- High School diploma required, some college preferred.
- Minimum 2 years of office experience required.
- Candidate will have experience meeting deadlines and providing
customer service, demonstrates an attention to detail, possesses
good phone and computer skills, and has organizational and
analytical skills.
- Notary Public certification is preferred, but not
required.Knowledge, Skills, and Abilities:
- Must be able to read, understand, and process business
communications.
- Must be able to politely and effectively communicate with
callers and visitors.
- Must be punctual and maintain a good attendance record as the
primary front office employee.
- Must possess a good attitude and ability to work as a member of
a team.
- Must possess self-motivation and the ability to work
effectively under minimum supervision.
- Proficient with Microsoft Suite of products including: Word,
Excel, and Outlook.
- Ability to multi-task efficiently, work in a fast paced
environment on multiple projects, and have a strong attention to
detail.Certificates, Licenses, Registrations:Must possess a valid
Alaska driver's license.Security Clearance:N/APhysical Demands:The
physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions.While performing the duties of this job the employee is
required to be able to occasionally stand; walk; sit; use hands
and/or fingers to handle or feel objects, tools or controls;
operate office equipment, reach with hands and arms; climb stairs;
balance; stoop; kneel; talk or hear; taste or smell. The employee
must occasionally lift and or move up to 25 pounds.Work
Environment:General office environment. Some travel may be required
based on business demands.Olgoonik is an Equal Opportunity
EmployerAll qualified applicants will receive consideration for
employment without regard to race, color, religion, sex (including
pregnancy), national origin, age, disability, genetic information,
veteran status, marital status, or any other characteristic
protected by applicable federal, state, or local laws. As an
Alaska
Keywords: Olgoonik, Anchorage , Administrative Assistant II, Administration, Clerical , Anchorage, Alaska
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