Administrative Assistant - Project Administration/Public Involvement (PI)
Company: OBEC Consulting Engineers
Posted on: May 9, 2022
This is a regular position to provide administrative assistance and
public involvement (PI) assistance for the transportation practice
area and other planning/design projects.
Essential Duties and Responsibilities include the
- Assist project managers and public involvement team with
budgets, schedules, progress meetings (agenda and taking notes),
and preparation of fee proposals and draft contracts.
- Assist the project team in coordinating with clients, staff,
subcontractors, government agencies, and other professionals to
obtain project information and facilitate projects. Prepare and
route project-related correspondence review internally and
- Provide PI support for various public meetings. This includes
securing meeting location, advertising meeting, planning meeting
layout, coordinating graphics and materials production, recording
meeting notes, meeting setup and breakdown, and documentation of
meeting for project files.
- Maintain project mailing lists for specific engineering
projects and coordinate periodic project mailing.
- Assist with responding to in-person and telephone inquiries and
requests from the public and other staff on issues or matters
related to specific project. Provides information and handles
issues that may require sensitivity; conducts review or research,
and refers the request or issue to appropriate senior staff, as
- Maintain public comment register for specific
- Assist with updating project websites.
- Assist with monitoring public processes on major projects by
attending key board, commission, and public meetings, checking
interest websites regularly, and reviewing interest group fact
sheets and newsletters.
- Assist in conducting research, data collection, and
documentation associated with airport master plans, airport and
other transportation design projects, environmental assessments and
analysis, regional and other transportation plans, highway designs,
proposals, and community or facility planning projects. Primary
public-sector clients will include the state departments of
transportation; cities, towns, and municipalities; federal
agencies, and local government entities.
- Other duties may be assigned.
Qualifications. To be successful in this position, an individual
must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Education and/or Experience
- Baccalaureate degree or four years college-level course work
in, communications, journalism, public relations, project
management, administration or a closely related program and three
years of experience in these areas.
- Experience with grant writing and grant administration
Certificates, Licenses, Registrations
Must have a valid drivers license and a good driving record.
Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals.
Ability to create and interpret graphs and understand statistical
Job Knowledge, Skills and Abilities
- Ability to work independently on concurrent projects with
competing priorities and deadlines and allocate time and resources
to meet project schedules. Ability to handle pressure, juggle
multiple priorities, and respond to issues on short
- Excellent writing and editing skills required. Ability to read,
analyze, and interpret technical journals. Ability to take
technical information and summarize it in a concise and accurate
manner that can be understood by non-technical persons.
- Strong interpersonal communication skills are required. Ability
to establish and maintain effective working relationships with
clients, co-workers, government and regulatory agencies, the press,
members of the business community, and the general public. Some
projects may be controversial, and the position requires strong
interpersonal skills to allow for calm communications even under
- Ability to define problems, collect data, establish facts, and
draw valid conclusions. Ability to interpret an extensive variety
of technical instructions in mathematical or diagram form and deal
with abstract and concrete variables.
- Ability to work in the evenings (approximately 20%) and some
- Must be able to use Microsoft Word, Excel, PowerPoint, and
Outlook software. Knowledge of In Design, Photoshop, Dreamweaver,
Illustrator, and other graphics software is desired.
- Knowledge of public involvement processes and consensus
building is preferred.
Physical Demands. The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this position, the employee is
regularly required to sit. The employee is required to talk and
hear. The employee is regularly required to stand; walk and use
hands to finger, handle, or feel. The employee must occasionally
lift and/or move up to 25 pounds. Specific vision abilities
required by this position include close vision and ability to
Work Environment. The work environment characteristics described
here are representative of those an employee encounters while
performing the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions.
The noise level in the work environment is usually moderate.
Keywords: OBEC Consulting Engineers, Anchorage , Administrative Assistant - Project Administration/Public Involvement (PI), Administration, Clerical , Anchorage, Alaska
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