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Administrative Officer 2

Company: SOA/Dept of Corrections
Location: Anchorage
Posted on: May 8, 2022

Job Description:

RECRUITMENT FOR THIS POSITION CLOSES ON MONDAY, MAY 9, 2021.The Department of Corrections, Division of Health and Rehabilitative Services, is recruiting for an Administrative Officer 2 position located at the Anchorage Central Office in Anchorage, Alaska. What you will be doing:This position will be directly responsible for the administrative support functions for the Division of Health & Rehabilitation Services. Focus is on financial management, budget projections, human resources, procurement, contract management, supervisory, and other administrative duties. Our organization, mission and culture:The HARS Mission Statement: To provide timely access to essential care through an evidence-based multidisciplinary approach. We are committed to a culture of professionalism, quality and safety.HARS Vision Statement: We are committed to the wellbeing of those under the care of the Alaska Department of Corrections. Individuals will be treated in a safe, respectful and compassionate manner. We are dedicated to providing essential care and to promoting health and rehabilitations.The benefits of joining our team:Working for the Department of Corrections you will not only be an important part of a team but also have the opportunity for expansive learning in many areas and processes and an opportunity for advancement and growth.The working environment you can expect:This position works in the Health & Rehabilitation Services, Central Office in downtown Anchorage. This position works in a office setting with other staff.Who we are looking for someone with:Supervisory experienceConsiderable knowledge of administrative processes necessary to support the operations of a division, such as financial monitoring, accounts receivable, personnel, contract management, purchasing and inventory.Experience effectively managing the work of others, coaching direct reports and working effectively in a team setting with individuals from a variety of backgrounds at different levels in the organization to achieve goals and objectives.Ability to evaluate workflow and position management and recommend changes to organizational structure and business processes to improve effectiveness and efficiency, or to meet the needs of new programs.Experience with IRIS Financial and HRMSkill in organizing workloads, setting priorities, and coordinating concurrent timelines/schedules.Proficient in utilizing Microsoft Office Suites (Word, Excel and Outlook). Minimum QualificationsTwo years of professional/administrative-level experience providing administrative support to a business or organization. The required experience includes work such as Administrative Officer 1, Accountant 2, Human Resource Specialist 1, Procurement Specialist 2, Grants Administrator 2, and similar administrative classes with the State of Alaska or the equivalent with another employer.Additional Required InformationCOVER LETTERA cover letter is required for this position. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter should detail why you are interested in the position and address how you meet the skills listed above.REQUIRED DOCUMENTS Applicants are required to either attach to their application or provide at time of interview the following:List of three professional referenceEducation transcripts/copy of degree (if used to meet minimum qualifications); andLast three performance evaluationsFINGERPRINT NOTICEAll Department of Corrections employees are required to be fingerprinted. PREA NOTIFICATIONThe Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or, Has been civilly or administratively adjudicated to have engaged in the activity described above.BACKGROUND CHECKS & ACOMS/APSINPlease be aware - this position requires the use of the Alaska Corrections Offender Management System (ACOMS) and the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use ACOMS and APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance. Approved clearance must be maintained for these systems based on the duties assigned to this position.EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at time of interview.WORK EXPERIENCEIf using work experience not already documented in your Applicant Profile, also provide the employer name, your job title, dates of employment and whether full- or part-time. Applicant Profiles and Job Qualification Summaries will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.SPECIAL NOTICE This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.Special Note: Only administrative work experience is qualifying. A variety of administrative activities typical of positions in this series involves, to some extent, at least three of those functional areas which keep the organizational unit running or provides the resources needed for others to perform the programmatic work (e.g., budget development, financial management, property and space management, personnel/payroll, and procurement and other related activities).NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the '' domains. For information on allowing emails from the '' domains, visit the Lost Password Help page located at STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to applicant password assistance please visit: Contact InformationLaura Brooks, DirectorPhone: (907) 269-7392Fax: (907) 269-7310laura.brooks@alaska.go

Keywords: SOA/Dept of Corrections, Anchorage , Administrative Officer 2, Administration, Clerical , Anchorage, Alaska

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