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Receptionist/Office Assistant

Company: Airswift
Location: Anchorage
Posted on: November 16, 2021

Job Description:

ReceptionistAnchorage, AKOngoing/Long-term ContractOur client, an international Exploration and Production Operator, is currently seeking a Receptionist to join their Anchorage, AK, team. This is an immediate opening. Competitive pay and benefits package, with a matching 401K.The Receptionist will perform a variety of administrative tasks to support the Anchorage office, such as, processing documents, maintaining office contracts, coordinating meetings, supporting office visitors and general support for staff.Detailed Responsibilities

  • Open Office @ 7:30
  • Turn on Lights
  • Make sure sign-in sheet is correct
  • Start Coffee, unload dishwasher
  • Get the mail, date-stamp, and pass out
  • Print and Log all Invoices then give to Contract holders
  • Pick up Conference rooms and push chairs in after every meeting
  • Answer the phone and respond to emails
  • Ship Invoices, date-stamp ship day and log Invoices out
  • Prepare Certified Mail and FedEx shipments upon request
  • Copy and Scan documents as needed
  • Order Office supplies
  • Receiving for materials
  • Update Phone Lists/Contacts
  • Schedule Meetings upon request
  • Closing Office @ 4:00
  • Clean Kitchen - restock supplies, start dishwasher
  • Shut off Lights
  • Make Sure glass door is locked behind youWeekly Responsibilities;
    • Clean out Fridge on Fridays
    • File Invoices
    • Take Inventory
    • Clean Coffee Pots/MakerIdeal Skill Profile:
      • Professional/Executive level experience +5 yrs preferred
      • Proficient in Microsoft Suite required
      • Proficient in the use of SAP systems (preferred not required)
      • Excellent organizational and following through skills
      • Excellent verbal, written, and interpersonal skills
      • High degree of accuracy and attention to detail
      • Ability to efficiently manage time and prioritize multiple tasks.Job Types: Full-time, ContractPay: $20.00 - $23.00 per hourBenefits:
        • 401(k) matching
        • Dental insurance
        • Health insurance
        • Vision insuranceSchedule:
          • 8 hour shift
          • Monday to FridayEducation:
            • High school or equivalent (Preferred)Experience:
              • Office Assistant: 3 years (Preferred)Work Location: One location

Keywords: Airswift, Anchorage , Receptionist/Office Assistant, Administration, Clerical , Anchorage, Alaska

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