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Intern - Administrative Assistant

Company: Calista Corporation
Location: Anchorage
Posted on: January 17, 2020

Job Description:

JOB SUMMARY: Brice Engineering performs engineering, environmental consulting, and construction services across Alaska. The Administrative Assistant Intern is a participant in Calista Corporations 10-week summer internship program from May 21, 2020-July 31, 2020. This position supports the day-to-day accounting and administrative operations and associated staff and is responsible for a variety of general clerical and administrative duties. The Calista Corporation Internship program is only open to Calista Shareholders and Descendants who are currently enrolled in college or a vocational training program.ESSENTIAL FUNCTIONS: Enter data into Excel spreadsheets, Word documents, and various other programs. Scan documents and save to shared server files. Support accounting and administrative staff and assist with special projects as needed. Support invoice coding, filing, and submittal of company invoices. Support logistics manager with booking of travel and accommodation reservations for employees. Support contracts manager with maintaining paper and electronic filing systems for the contracts department. Scan, log and electronically file all purchase orders to appropriate shared server project files. Provide administrative support to other positions within the Company as needed. Assist with the inventory, tracking, issuing of company cameras, cell phones, and mi-fi devices. Assist with the inventory, ordering and stocking office products weekly. Assist with keeping common areas, primarily the kitchen area and conference rooms, clean day to day. Assist with set-up and clean-up for meetings and training in conference rooms. Expediting duties for the office and projects as assigned. Work in a constant state of alertness and in a safe manner. Other duties as assigned.SUPERVISORY FUNCTIONS: This position has no supervisory responsibilities.MINIMUM QUALIFICATIONS: High School Diploma or GED equivalent. Enrollment in a Bachelors Degree program in Accounting or a related field preferred, but may be any degree program. Work related experience using Microsoft Office Suite (Excel, Word, Outlook) Ability to pass a drug and background screening.WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Engineering has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The employee must exercise flexibility with regard to last minute requests for project support and varied workloads. At times, there may be a need for occasional weekend and/or evening work in order to meet deadlines. PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Physical EffortContinuous sitting, grasping, lifting/carrying up to 10 pounds, hand/eye coordination, fine manipulation. Frequent standing, walking, talking, lifting up to 25 pounds.Visual AcuityContinuous close/distance/peripheral vision, depth perception, ability to adjust focus. Frequent color vision.Mental EffortContinuous analytical thinking, verbal/written communication, handling stress and emotions, concentrating on tasks, remembering/examining/observing details, making decisions, adjusting to changes. Frequent discrimination of colors.Environmental FactorsContinuous indoor setting, working with others.PREFERENCE STATEMENT:Preference will be given to Calista shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).Additionally, Brice Engineerings policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, Calistas policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.REASONABLE ACCOMMODATION:It is Brice Engineerings business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.Requisition ID: 155007COMPANY1.1

Keywords: Calista Corporation, Anchorage , Intern - Administrative Assistant, Administration, Clerical , Anchorage, Alaska

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