Accounting Manager UAA Shared Services
Company: University of Alaska
Location: Anchorage
Posted on: January 23, 2023
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Job Description:
Accounting Manager UAA Shared Services
Duties: OTHER: Provides fiscal training, technical support,
guidance, and mentorship to SS Fiscal Techs. Performs other related
duties incidental to the work described. Cross-trains with, and
serves as backup to other fiscal staff.
ProcurementPROCUREMENT/CONTRACTING/RECONCILING: In collaboration
with SS Fiscal Techs, assists with Procard purchases on behalf of
department. Serve as backup Procard reconciler for multiple
cardholders within the college/department, advises Procard users on
policies & procedures as needed and respond to Procard Audits when
directed/requested by Procurement Services. Monitor use of all
Procard activity on a weekly basis to eliminate/handle fraudulent
activity on any cardholder's Procard and quickly resolve and
dispute such activity and obtain appropriate documentation.
Research any problematic requests with the purchaser and vendors to
ensure all expenditures comply with University policy and
regulations. Maintain digital and/or paper files for all
cardholders. Process gift card/subject payment/petty cash process
and collect IRS documents, track and reconcile accounts. In
collaboration with SS Fiscal Techs, create requisitions for larger
purchases up to $50,000 and monitor purchase orders in Banner.
Advises SS Fiscal Tech on which documents are required for
purchasing including forms for software purchases, short form
contracts, invoicing, contractor status determination, honorariums,
certificate of need for restrictive specs, etc. Assists and/or
provides guidance to SS Fiscal techs with JVs and backup
documentation, prepare invoices for interdepartmental transactions
and interdepartmental research service center revenue (recharge
centers). Representational/Non-representational expenditures -
assists and/or provides guidance to SS Fiscal techs on processes.
FinanceBUDGET/ACCOUNTS: Monitor fiscal transactions that are
maintained and reconciled by Shared Service (SS) Fiscal techs for
assigned college(s) and/or department(s). Research anomalies and
provide analysis, interpretation and explanation of budget status
changes for all orgs as part of monthly reconciliation process.
Advise Fiscal Business Partner of any problems that could impact
the budget(s).Provide fiscal year projections for department chairs
and program director budgets. Assist in department level management
reports. Verify activity in Banner including finance and labor
reports and initiate corrective actions or labor reallocations when
needed. Assign SS Fiscal Techs to prepare journal vouchers, and
labor redistributions, and UA Foundation Budget Revisions. Identify
appropriate account codes for all purchases. Prepare and/or verify
deposits. Oversight of TVEP funds. Create and update spreadsheet
entries, and miscellaneous reports for regular scrutiny of
restricted account balances and irregularities to reduce audit
exceptions. Review all representational and/or non-representational
activity within the college for compliance, budgetary and PI
approvals.FOUNDATION: Work closely with the Fund & Gift Services
Manager on new donations and the depositing process. Monitor all
incoming donations, gifts, pledges and scholarships made to the
College. Deposit all checks/donations that are received in the
College in adherence to the colleges internal processes and UA
Foundation guidelines and procedures. Verify balances using Tableau
or directly request from Foundation. Notify Fiscal Business Partner
of donations exceeding $5,000. Work closely with the fiscal
business partner, UA Foundation, UA Advancement and any other area
that is awarding the college funds with restrictions and/or
conditions of the donation. In collaboration with SS Fiscal Techs,
maintain all College UA Foundation and OSP accounts. Track and
monitor RDH accounts. Identify and process appropriate
reimbursements to the college's restricted holding account. Work
with Fund & Gift Service Manager (F&GSM) to verify and track
distributed earnings and spendable balances. Compile and provide
financial data reports to the Fiscal Business Partner. Maintain
professional level of grant and contract management knowledge which
includes current knowledge of Federal, State, and local agency
requirements related to award administration. Work with SS Research
Administration for contract account details to stay in compliance
and within reporting requirements for each contract. Knowledge,
Skills, Abilities: In-depth knowledge of accounting systems with
ability to analyze, develop and design improvements to accounting
processes. GAAP and government fund accounting; knowledge of and
ability to perform technical accounting functions, modeling,
cost/revenue analysis, and cost projection; technical skills in the
BANNER finance, student, and human resources modules. Ability to
follow existing procedures and participate in the development of or
improvement of new policies and procedures. Ability to lead.
Typical Experience: 2 years professional experience with the BANNER
accounting system. Required Education or Training: Bachelor's
degree in accounting, statistics or related field and 2 years
professional fiscal experience or an equivalent combination of
training and experience. Salary Information: This is a full-time,
12-month, exempt staff position complete with both a competitive
salary and full employee benefits package . New hires will be
placed on the UA staff salary schedule , Grade 79, based on
education and experience. Special Instructions to Applicants: This
recruitment is open internally to current UA employees or those
otherwise eligible to apply to internal postings.Please attach a
resume, cover letter, and the names and contact information (email
address and phone number) for three (3) professional references
with your application.Review of applicants will begin immediately,
to ensure full consideration you must apply by January 24, 2023.
*To be eligible for this position, applicants must be legally
authorized to work in the United States without restriction.
Applicants who now or may in the future require visa sponsorship to
work in the United States are not eligible.The University of Alaska
(UA) is responsible for providing reasonable accommodations to
individuals with disabilities throughout the applicant screening
process. If you need assistance in completing this application or
during any phase of the interview process, please contact UA Human
Resources by phone at 907-450-8200.UA is an AA/EO employer and
educational institution and prohibits illegal discrimination
against any individual: www.alaska.edu/nondiscrimination The
successful applicant is required to complete a background check.
Any offer of employment is contingent on the background check.Your
application for employment with the University of Alaska is subject
to public disclosure under the Alaska Public Records Act. If you
have any questions regarding this position, please contact Sabrina
Haverfield, HR Coordinator Manager, at smhaverfield@alaska.edu.
Advertised: 18 Jan 2023 Alaskan Standard Time
Applications close: 24 Jan 2023 Alaskan Standard TimeBack to search
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Keywords: University of Alaska, Anchorage , Accounting Manager UAA Shared Services, Accounting, Auditing , Anchorage, Alaska
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