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Accounting Supervisor/Lead

Company: University of Alaska
Location: Valdez
Posted on: June 24, 2022

Job Description:

Accounting Supervisor/Lead Apply now (Job Number: 519868+ Classification:Fiscal Technician 3+ Grade:Grade 77 (11% GeoDiff)+ Work type: On Campus, Staff Full-time+ Administrative Unit:University of Alaska Anchorage+ School/Business unit:UAA Prince William Sound College+ Location: Valdez+ Categories: Administrative/Personnel, Business/Accounting/Finance Position Summary:Prince William Sound College is recruiting an Accounting Supervisor for the Valdez, Alaska campus. If you aspire to live in one of the most beautiful places in Alaska, please consider applying. Valdez is home to breathtaking scenery and world-class fishing on Prince William Sound.Duties: 100 Accounting Supervisor / Lead: Manage all accounting functions at the PWSC campuses including Valdez, Cordova, and Copper Basin. Supervise / Lead the PWSC Fiscal Technicians and Grant Coordinator positions along with any potential part-time or student hires. Prepare accounting reports and year end closing documents. Responsible for maintaining compliance with the UA BOR Policy and Regulations, State and Federal Laws. Works within acceptable accounting processes and principles, development of processes and audit to ensure accurate and secure accounts and a clear accounting conscience. Works closely with the Director of Administrative Services on the budget and procurement processes. Accounts Receivable: Manage and oversite for the receiving, account accuracy, billing and collection on all student and agency accounts. Turn delinquent accounts to collection agency, manage collection files through database and track PFD garnishments. Assist in the tracking of the financial aid payments with Student Services and UAA Financial Aid Department. Enter/review two outreach campus cashier batches for accuracy. Assist outreach campus staff with student account questions, process and procedures. Agency Billing: set up agency accounts, track/maintain, bill and collect on agency contracts for PWSC system while working closely with the college departments to insure proper documentation of work orders and process. Maintain military portals and receipts. Grant Administration: Work directly with the Grants Coordinator, the UAA Office of Sponsored Programs, Director of Administrative Services, and PI's to facilitate proposal process and prepare documents for grant set up in Banner. Review budget, assist with fund expenditures and monitor account codes for accuracy and program code match. Provide oversight to ensure compliance during the project and assist with audits. Accurately maintain files. Reconciliation: Reconcile general ledger balance sheet accounts including depository reconciliation on a monthly and quarterly basis. Analyze, review and correct detail code, account and program code discrepancies. Track/monitor and reconcile cashier batches for Valdez and extended campus departments into Banner. Reconcile daily bank deposits and serve as back-up for completion of bank deposits. Reconciliation of Procard purchases monthly. Process JV''s to correct accounting as needed. Donation / Foundation Accounting: Process donations and special event proceeds for deposit in UA Foundation accounts; monthly reconciliation of Foundation Accounts. Prepare Income and Expense report for special events and process Fund account reimbursements. Facilitate Grant set up of Foundation accounts for receipt of grant awards and donations, track and reconcile. Track and maintain campus scholarship award records, work with Student Service Department and UA Foundation to reconcile. Campus Property Coordinator: responsibility on the campus for establishing internal procedures for property management and property control. Ensuring adherence to statewide policies and procedures; Providing consistent and documented procedures to handle property activity; Advising departmental property custodians of their responsibilities; Entering and reconciling all addition, transfer and disposal information into the Banner system; Conducting the annual physical inventory and coordinating departmental physical inventories; Coordinate the tagging of new controlled property with identification numbers; Locate and tag controlled property purchased but not yet tagged; Keeping property records current and accurate; Providing departments with the current property listing; Screening disposal requests to ensure that the title to the property vests with the university; Ensuring compliance with federal requirements for property management; Verifying the accuracy of the physical inventory by random sampling. Conducting or coordinating necessary sale procedures to dispose of surplus property after the chief procurement officer has authorized disposal. Training, System Implementation, and Other Duties: Provide cash handling and PCI compliance training to other staff and departments at PWSC as necessary. Assist other departments with defining and maintaining proper cash receipt processes. Assist other departments with implementation and maintenance of Point of Sale systems, including QuickBooks and TouchNet UStores. Monitor and maintain Banner detail codes, and act as the PWSC liaison regarding detail code implementation and usage. Assist other departments with technical accounting questions. Assist with the training and supervision of the accounts payable technician, grant fiscal technician, and the cashier. Other duties include: Participating in various campus committee (i.e.: scholarship, fundraising events, hiring, etc.) Assist with research, assignments and projects given by the Director of Administrative Services. Customer and Community Services: Support Cashier with taking student payments, provide answers to customer and department inquiries. Other duties as assigned. Essential PWSC is a one-of-a-kind institution of higher education located in Valdez, Alaska. The main campus and its extension sites in Cordova and the Copper Basin are set amidst some of the world's most breathtaking scenery and rich cultural history. PWSC is accredited by the Northwest Commission on Colleges and Universities through the University of Alaska, Anchorage. The mission of PWSC is to use its unique resources and magnificent landscape tp enrich the lives of our students and our community. Knowledge/Skills/Abilities:+ Advanced knowledge of automated accounting systems, and electronicspreadsheets.+ Funding specific knowledge (e.g. grant processes, grant account reconciliation,unrestricted accounts, private funds) and/or knowledge in specialized areas.+ In depth knowledge of accounting system functions or procedures (e.g. accounts receivable, accounts payable, program and activity codes).+ Knowledge of and ability to interpret fiscal and purchasing policies, rules and regulations.+ Research and database skills.+ Ability to work with complex systems and accounts.+ Ability to establish effective working relationships while maintaining high ethical standards.+ Ability to meet deadlines under stressful situations.+ Ability to lead. Typical Experience:+ One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience.Required Education or Training:+ One year of college coursework in Accounting or related field and two years of relevant experience, or an equivalent combination of training and experience.Application Instructions:Interested applicants, please complete the online, University application and upload the following:+ cover letter+ resume+ professional references (phone and email required) This is a full-time,Grade 77 (, minimum $24.19 hourly, DOE, 12-month position complete with a competitive salary andUA employee benefits package (. This posting will remain open until filled. To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible. Reasonable Accommodation Statement: The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200. Affirmative Action Statement: UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:Background Check: The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Probationary Period: Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat. Public Disclosure Statement: Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.University of Alaska is a Drug-Free Workplace.University of Alaska campuses are Tobacco-Free. Training Policy: It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA. Contact Information: If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.Advertised: 15 Jun 2022 Alaskan Daylight TimeApplications close:

Keywords: University of Alaska, Anchorage , Accounting Supervisor/Lead, Accounting, Auditing , Valdez, Alaska

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